New Faculty Onboarding

Prior to Start Date

Department Head & Secretary/ support staff

  • Initiate Request to Hire Business Process
  • Create a letter of offer using the approved template and send along with household moving information and Agreement to Assign Intellectual Property Rights to successful candidate.
  • Notify search committee of decision.
  • E-mail announcement to the department.
  • Create a Professional Action Request (PAR) and route – internal form
  • Call/email to officially welcome the new employee to SDSU and provide critical first day information: when to arrive (date/time), where to park and report, what documents to bring, what the schedule will be.
  • Identify mentor for new faculty.
  • Send new faculty information to Kevin Sackreiter (kevin.sackreiter@sdstate.edu)

Secretary/ support staff; work with HR

  • Ensure all information and paperwork (signed letter of offer/PAR) is completed and submitted to HR.
  • Arrange for temporary parking, set-up office space, email/internet account, activate D2L account, port activation, phone set-up, keys, business cards, and other necessary supplies and materials.

Department Head

  • Create an onboarding schedule.
  • Schedule meeting with new faculty for first day of employment or earlier depending on arrival date of faculty member.

During the 1st week of employment

Employee

  • Meet with Department Head (or designee) to review onboarding schedule and to review research, teaching and service expectations for the faculty role.
  • Complete the W-4 and I-9 forms in the Payroll Office (Morrill Hall 306) and provides appropriate documentation (examples: passport or driver’s license and certified birth certificate)
  • Send official transcript to HR
  • Curriculum Vitae - update and send an electronic copy to supervisor and HR as soon as possible (including new local address and telephone number).
  • Go to card services to obtain the SDSU photo ID card.
  • Obtain a permanent parking permit from Parking Services. Employee will need to be hired in Banner before permit is available for purchase. Temporary parking permits are issued by Parking Services.
  • Schedule a Benefits Orientation by calling 688-4128.

Secretary/ support staff

  • Update organizational charts and faculty websites as applicable.

New Faculty Orientation

Employee

  • RSVP and attend NFO, below is a list of a few topics that will be covered. You will also have the opportunity to connect with other new faculty, learn about SDSU traditions and campus culture, and the Brookings community.
  • Discuss SDSU Policies and Procedures on the SDSU Website at /policies-and-procedures
  • Review Faculty Handbook which is maintained on the InsideState website at https://insidestate.sdstate.edu/academics/FacultyHandbook/Pages/Main.aspx
  • Review the Academic Calendar and Academic Administrative Events Calendars found on InsideState
  • D2L and course set-up tasks.
  • Identify campus resources to support your successful transition into your faculty role.
  • Attend mentor/mentee reception.

Human Resources Benefits Orientation

HR & Orientation

  • Review SNAP and Leave Approval Processes for self and/or supervisor of employees (Graduate students or Lab technicians).
  • Other topics to cover: retirement, health insurance, payroll (and direct deposit), etc.

Employee

  • Complete Title IX training – will receive an email from Administration to complete.
  • Complete Technology security training – will receive an email from Administration to complete.

After First Day of Classes & Within First Semester

Employee with assistance from Mentor as needed

  • Schedule meetings with mentor. 
  • Review with Department Head relevant SD Board of Regents, SDSU and College programs, policies and standards specific to your faculty role. 
  • Review faculty role performance, including Faculty Annual Review (FAR). *Due by Jan. 15th .
  • Review course grading and syllabus requirements.
  • Review evaluation of students (exams, final exam).
  • Review appropriate interactions/guidance of students.
  • Develop goals for role transition to SDSU faculty position.
  • Begin training with advising software (for faculty who have advising responsibilities).
  • Review the governance structure of the department, college, and campus.
  • Review web-based instructional resources and professional development opportunities.
  • Accompany mentor to faculty meetings and events specific to your area of teaching. Include events in the community. 
  • Connect with subject librarian to become oriented to library resources and other site-specific facilities as needed (i.e. testing center).
  • Consider scheduling a teaching observation by peer or Center for the Enhancement of Teaching and Learning (CETL). (optional)
  • Learn about research facilities and equipment in the department, college, on campus or the state.
  • Learn about funding agents, potential grant programs, and funding history in the department, research areas and college.
  • Network with collaborators in the department, college and campus.
  • Attend grant proposal writing workshops.

Second Semester

Employee with assistance from Mentor as needed.

  • Submit FAR by Jan. 15th.
  • Meet with Department Head to discuss evaluation by Feb. 15th.
  • Evaluate mentorship experience.
  • Share role transition goals.
  • Communicate on regular basis with mentor to facilitate transition to teaching, service roles and related teams.
  • Seek opportunities to participate in meetings or events within the College, SDSU, and the greater professional communities.
  • Develop a plan to track improvements of teaching and advising undergraduate and graduate students.
  • Develop a plan to track grant proposal submission, awards, projects, publications, advising undergraduate and graduate student research.

Year 2

Employee with assistance of department head and mentor if applicable

  • Complete FAR and submit by Oct. 15th.
  • Meet with Department Head to discuss FAR evaluation by Nov. 15th.
  • Submit initial PDP no later than the first day in the third semester of employment.
  • Attend Fall Faculty Development Conference (if applicable).
  • Read Third Year Review Section of Faculty Handbook.
  • Attend at least one University event (lecture, theater, athletic, etc.).
  • Participate in professional development opportunities as provided by CETL, IDS or other office as appropriate

Year 3

Employee with the assistance of the department head and mentor if applicable

  • During fall semester of the third year of tenure track, either the department head or an assigned faculty mentor will work with the candidate to prepare the third-year review materials, typically called a dossier. The mentor should be a tenured faculty member who has successfully achieved tenure, and who can provide helpful suggestions and feedback on the process and preparation of materials.
  • Participate in professional development opportunities as provided by CETL, IDS or other office as appropriate